City Secretary's Office

Important Notice

Please note that this location will serve as a polling site on Tuesday, November 3, 2026. Parking will be limited, so we encourage customers to place orders online whenever possible. Thank you for your understanding.

Monday-Friday | 8 a.m.-5 p.m.
979.764.3541 | 979.764.6377 (fax)
[email protected]

The city secretary is a city officer appointed by the city council. The position of city secretary is a statutory position required by state law and the City Charter. In addition to statutory duties, the city secretary serves as a member of the city's management team and oversees the functions of the City's Secretary's Office, vital statistics operations, records management program, and city council services.

The City Secretary's Office provides citizens with public information and implements requests for city records, attends and prepares official minutes of the city council meetings, conducts city elections, coordinates boards and commissions appointments, provides staff support to the mayor and council, and manages the council and city secretary budgets of around $760K.

Tanya D. Smith, City Secretary

Request a Birth or Death Certificate

Request Public Records

Request a Proclamation

City Elections

Citizen Committees, Boards and Commissions

Speak Before Council

Contact Information

Tanya D. Smith City Secretary [email protected]	Ian Whittenton Deputy City Secretary [email protected]
Kimberly Dickey Records Management Administrator [email protected]	Nicole A. Cross Historical Records Archivist [email protected]
Maria Hernandez Deputy Local Registrar [email protected]	Ann Marie Williams Staff Assistant [email protected]

Mission Statement

"Our Mission is to support, facilitate and strengthen the City of College Station legislative process; and to exceed customer expectations through increased interaction, expanded services, technological improvements, and continuous learning."